PF Registration & Filing

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Employee Provident Fund (EPF) is a retirement savings plan governed by the Employees' Provident Fund Organization (EPFO). The Employees' Provident Funds and Miscellaneous Provisions Act of 1952 gave rise to this plan. EPF is a social security program that allows employees to save a percentage of their pay, which is then returned to them in a lump amount as a retirement benefit. Employees can use this lump-sum payment to cover their financial requirements once they retire.

PF Registration And Return Filing

Employees’ Provident fund is a social security scheme governed by the Employees’ Provident Funds and Miscellaneous Provisions Act, 1952. PF registration helps employees to save a small portion of their salary for future benefit. It is applicable for all establishments where 20 or more persons are employed. The employee gets a total amount including self and employee’s contribution with interest on retirement or resignation.

Eligibility Criteria for PF Registration

An organization must fulfill the following criteria for PF registration:

  • Factory with employee strength of 20 or more
  • An establishment employs more than 20 persons and the Central Government defines the class of such firms
  • An establishment having less than 20 workers and has been notified of compulsory registration for not less than 2 months
  • There must be mutual agreement to apply for PF to the Central PF Commissioner between employer and the employees of an establishment.
Benefits of PF Registration Online
  • Pension coverage
  • Covering the financial risk
  • Single account which can be transferred while witching jobs
  • Emergency fund
  • Checking of the EPF balance
Amount of PF contribution
  • 12% of basic salary + dearness allowance + retaining allowance is the PF contribution paid by the employer.
  • Out of employer’s contribution, 8.33% will be routed to Employees’ Pension Scheme.
  • The employer before paying the employee’s salary must deduct the employee’s contribution from his wages and that portion is payable to the EPFO within 15 days of the close of every month.

PF Return Filing

All employers having PF registrations are required to file returns on a monthly basis. Returns filing must be completed by the 25th of each month. The various forms through which the purpose must be fulfilled are as follows:

Form 2

Form 2 is filed for the purpose of declaration and nomination under the schemes of Employees Provident Fund and Employees Family Pension. It is filed when a person joins an entity. This form is submitted along with Form 5. Form 2 is divided into two parts:

  • Part A
  • This Part deals with nominating the recipients of the EPF balance of a particular account holder in the event of his/her death. The following details of the nominee must be provided and signed:

    • Name of Nominee
    • Address of Nominee
    • About Relationship with the subscriber
    • Age of the Nominee
    • Sum assured to be paid to the nominee
    • Guardian details of the nominee
    • Part B
    • Part B includes the details of the nominee as already specified. It also includes the details of the family members who are eligible to receive the children/ widow pension must be furnished.

    Form 5

    Under this Form monthly report is prepared that includes information related to the employees who have been newly enrolled into the provident fund scheme. This form must be filed and stamped by the employer with the date of the filing form. Details of organization required are as follows:

    • Name
    • Address
    • Code Number
    • Bank Details of employee
    • Date of Birth of an employee
    • Date of joining
    • Track record of work
    Form 10

    It is a monthly report that contains details of the employees who have ceased to be a part of the scheme on a given month. Details to be filled in the Form are:

    • Bank Deatils
    • Employee's Name
    • Name of the father or husband
    • Date of leaving service
    • Reason for leaving service
    Form 12A

    Form 12A includes the details of the payments contributed to the account of the respective employee in a particular month.


    One should keep in mind the compliances date for Annual returns and file before the 30th of April in a given year. The form available for filing the annual return is Form 3A and Form 6A.

    Form 3A

    This Form is also known as a member’s annual contribution card, Form 3A include the month-wise contributions made by the subscriber/member and employer towards EPF and Pension Fund in a particular year. The details of the scheme will include the following:

    • Bank Details
    • Subscriber's Name
    • Name of the father or husband
    • Name and address of the factory/establishment
    • The statutory rate of contribution
    • Voluntary contribution rate, if any
    Form 6A

    This is a consolidated annual contribution statement that includes details of the annual contributions of each member of the organization. Details required in Forms are as follows:

    • Bank Details
    • Name of the subscriber
    • Wages, Retaining allowance (if any), and D.A.
    • Amount of worker’s contribution deducted from the wages
    • EPF
    • Refunds of advances
    • Rate of a higher voluntary contribution
    • Remarks

    Amount remitted column must be filled with the following details:

    • Contribution details month-wise
    • Remitted contribution including a refund of advances
    • Pension fund contribution
    • EDLI contribution
    • Administration charges
    • Aggregate contributions


    The Employees Provident Fund Organization (EPFO) is regulated to send the annual statement of accounts to each subscriber through his/her a statement of accounts you can access the following information:

    • Opening balance of contribution
    • Annual contribution
    • Interest earned on contributions
    • Total number of contributions made by the employer & employee

Required Documents

Acceptable DocumentDocument TypeAdditional Details
Register of salary and wages, all vouchers, all balance sheets from day one to current date of provisional coverage
Salary and PF Statement
GST Registration Certificate, if registered under GST
Name of the bankers, address of the bank
Record of a monthly strength of the number of employees
Date of joining of employees, fathers name and date of birth
Cross cancelled cheque
First sale bill
First purchase bill of raw material and machinery

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